Adams County Fire Rescue is currently seeking a Fire Prevention Administrative Assistant to join our team-oriented organization. We are a small organization where our employees live by our values: WE ARE ACFR: Wellness, Empowerment, Accountability, Respect, Excellence, Attitude, Communication, Family and Recognition.

The Fire Prevention Administrative Assistant shall perform administrative and office support activities for the Fire Prevention Bureau. This person may also support the Deputy Chief, Divisional Chief or other Senior Staff Members as needed.

Primary Duties and Responsibilities:

  1. Provides clerical support to all functions of the Fire Prevention Bureau.
  2. Supports and completes processes related to plan submittal and review, fee collection, permitissuance, and scheduling associated meetings and inspections.
  3. Enter and update information in the District’s electronic databases utilized to process and track permits and occupancy information.
  4. Perform a cursory review of construction documents to determine the completeness of submittals and verify compliance with limited fire code provisions.
  5. Serve as a first point of contact for external customers.
  6. Assists customers in person, over the phone, and by email by answering procedural and technical questions related to the services offered by the Fire Prevention Bureau.
  7. Periodically audit database information to track uncollected permits and fees, check for quality and completeness of database fields, and produce reports.
  8. Assists in the creation and upkeep of forms and documents utilized by the Fire Prevention Bureau and external customers.
  9. Performs general administrative support including but not limited to filing and archiving, mail sorting/distribution, ordering office supplies, managing petty cash, and greeting and directing customers.
  10. Attend educational classes and trainings on job-related topics.
  11. Assist with the development and tracking of the annual budgets related to the Fire Prevention Bureau and any assigned programs.
  12. Assist with annual recognition and fundraising events.
  13. Provide support for the District’s receptionist functions as needed.

Knowledge, Skills and Abilities:

  1. Knowledge of, or ability and desire to learn, the fire code plan review and permitting process
  2. Knowledge of, or ability and desire to learn, the adopted fire code and other regulations relating to construction and fire protection.
  3. Knowledge of and the ability to apply the principles of business office practices and procedures, including: business writing and mathematics; report and correspondence development; records management; and basic bookkeeping.
  4. Ability to effectively use and assist co-workers with the current versions of the District’s hardware and fire prevention software applications.
  5. Above average verbal and written communication skills.
  6. Ability to communicate and interact effectively and professionally with customers and coworkers.
  7. Understand confidentiality and privacy laws. 8. Ability to manage multiple projects simultaneously, respond to changing priorities, and work with frequent interruptions.

Education and Experience:

Minimum Requirements

  1. High School diploma or GED
  2. Possess a valid State of Colorado Driver’s License, and a satisfactory driving record
  3. Three (3) years of progressively greater responsibility with administrative secretarial work
  4. CPR certification within one (1) year of hire
  5. Microsoft Office Specialist certification within one (1) year of hire OR, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Desirable Requirements

  1. ICC Permit Technician Certification and one (1) year of experience processing permits
  2. Knowledge of fire district functions, practices, and procedures
  3. Associate degree or higher in business, administration or public service.

Working Environment/Physical Requirements:

  1. A substantial portion of this position will involve sedentary, administrative work in an office environment.
  2. This position requires ability to sit for extended periods, and frequent pushing, pulling, pinching, griping, reaching over head, reaching away from body, and repetitive motions. Standing, walking, kneeling, stooping, bending, lifting 25 lbs. on a regular basis, and squatting also will be required as necessary to perform the duties of the position.
  3. Requires frequent use of senses, including sight, touch, hearing, and speaking.
  4. Requires daily presence in the office during normal business hours.
  5. Work will involve periods of high mental and/or emotional stress
  6. This position requires the ability to read, write, speak and understand the English language at a level adequate to perform the job.
  7. Must be able to work evenings, weekends and holidays on occasion as needed.

NOTE: The above job description is intended to represent key areas of responsibilities. Specific position assignments will vary depending on the needs of the District.

The salary range for this position is $50,000 – $70,000 depending on experience and certifications. We offer a competitive benefits package including medical, dental, vision and pension.

Please send resume and cover letter to Position will remain open until filled.

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